How Gastos Compartidos Works

Q: What if I regret recording an expense?

You can edit the expense or mark it as deleted. The history is always recorded for audit purposes. It does not disappear without a trace.

Q: How do I export a report?

From the sheet, you click Export and choose PDF or CSV. You get a document with all expenses, balances, and calculations. Perfect for sharing with professionals.

Create expense sheets, invite members, record expenses, and get automatic balances — without confusion.

Quick summary

Gastos Compartidos works in five steps: you create a sheet, invite other members, record expenses, the system automatically calculates balances, and you settle. Everything is verifiable, transparent, and neutral.

The 5 main steps

Create an expense sheet

You access the platform, click "New Sheet" and fill in:

Sheet name (e.g., "Lucy's Expenses 2026")
Optional description (e.g., "Education and activities")
Currency (pesos, euros, dollars, etc.)

You are automatically the administrator of the sheet.

Invite other members

From the sheet, you generate an invitation code (or a shareable link):

You copy it and pass it to the other person via WhatsApp, email, etc.
They click it, register with their email
They automatically appear as members of the sheet
They can be in any Spanish-speaking country

You can add unlimited members.

Record expenses

Each member who paid an expense records it on the sheet:

Amount (e.g., 500 pesos)
Category (education, utilities, transport, etc.)
Description (e.g., "School tuition November")
Who paid (automatically the registered member)
Who benefited from the expense

Date and time are recorded automatically.

System calculates balances

Gastos Compartidos automatically processes:

Who paid what and how much
Who should have paid their share
Who owes whom and exactly how much
Optimal settlements to close the balances

Balances update in real time with each new expense.

Settle and close

With clear balances, you can:

Transfer money according to the calculated balances
Export a PDF report with all documentation
Share the report with mediators, lawyers, or accountants
Continue recording expenses or close the sheet

Everyone has access to the verifiable history at all times.

Example: Balance calculation

Imagine an expense sheet shared between Sarah and Michael with education expenses for their child.

Date	Paid by	Amount	Beneficiaries	Description
03/01/2026	Sarah	600 €	Both	School tuition
03/05/2026	Michael	200 €	Both	Extracurricular activities
03/10/2026	Sarah	400 €	Both	Books and materials

Automatic calculation:

Total expenses: 1,200 €
Each person's share: 600 € (50%)

Sarah paid: 1,000 €
Michael paid: 200 €

Sarah should pay: 600 € (her share)
Michael should pay: 600 € (his share)

Pending balance: Michael owes 400 € to Sarah
(because he paid 200 € but his share is 600 €)

Settlement: Michael transfers 400 € to Sarah.

The system does this automatically, even with multiple members, categories, and complex periods.

Features during recording

Observations about expenses

If a member disagrees with an expense, they can mark an observation:

→ The expense is tagged as "with observation"
→ Balances continue to be calculated, but everyone sees there is an observation
→ Prevents surprises and friction later

Professional access

If you need a mediator, lawyer, or psychologist to see the information, you can:

→ Share the sheet with read-only access
→ Requires explicit consent from all members
→ The professional can see everything but cannot modify anything

Frequently asked questions

When is the balance calculated?

Automatically, in real time. Each time someone records an expense, the system recalculates who owes whom. Everyone sees the updated balances instantly.

Can I change the currency after creating the sheet?

Yes. You can change the currency at any time. If you switch from pesos to euros, the system automatically converts using current exchange rates.

What if I regret recording an expense?

You can edit the expense or mark it as "deleted". The history is always recorded for audit purposes. It doesn't disappear without a trace.

Can I create sheets just for my personal use?

Yes. You can create a sheet without inviting anyone and use it just to record expenses. But the main strength is when multiple members are recording and involved.

How do I export a report?

From the sheet, you click "Export" and choose PDF or CSV. You get a document with all expenses, balances, and calculations. Perfect for sharing with professionals.

If there are multiple currencies on a sheet, how are balances calculated?

The system automatically converts everything to the base currency of the sheet using current exchange rates. Balances are always in the currency you chose when creating the sheet.

Can a member delete an expense recorded by another?

No. Only the sheet administrator can delete. Any member can mark an observation if they disagree.

Start tracking shared expenses — automatic and transparent.

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